Human Resource Coordinator job in Austin

Job Posting Title:

Human Resource Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endeavors
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Hiring Department:

Office of the Vice President for Research, Scholarship and Creative Endeavors
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Position Open To:

All Applicants
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Weekly Scheduled Hours:

40
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FLSA Status:

Exempt
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Earliest Start Date:

Immediately
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Position Duration:

Expected to Continue
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Location:

AUSTIN, TX
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Job Details:

General Notes
The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

The OVPR encourages a healthy work-life balance. The OVPR HR team has a 3-day telework schedule (two days on main campus) and engages in frequent team-building events. Additionally, we serve a wide range of units within our portfolio which provides team members with an array of opportunities to learn new facets of HR within UT Austin. We encourage collaboration and shared ideas to navigate and solve new challenges as well as promote learning within the team.

UT Austin offers a competitive benefits package that includes:

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Eligible for hybrid telework

Purpose
To provide human resources support to the Office of the Vice President for Research, Scholarship, and Creative Endeavors (OVPR) and reporting units.

Responsibilities
Responsible for accurately submitting workday transactions including creating and editing job requisitions; candidate disposition on job requisitions; hire business processes; personnel data changes; and terminations in compliance with the University's best practices and policies.

Manages the lifecycle of student employment and contract worker HR processes.

As timekeeper, reviews and approves timesheets to ensure compliance with the University's policies. Ensures hourly timesheets are approved prior to the payroll deadlines. Runs timekeeping reports on a frequent basis and sends reminders to employees that are behind on submitting their timesheets.

Provides backup support to OVPR HR team members and assists with special projects.

Initiates background checks and launches FWA agreements to new hires and current employees when permanent FWA changes occur. Submits out-of-state FWA requests to the central committee for approval. Manages FWA changes in Workday. With attention to detail, prepares offer letters and personnel update letters per OVPR guidelines.

Accurately manages the organizational charts.

Manages weekly and monthly newsletters to OVPR units by drafting, editing, and sending out communications on job opportunities and new OVPR team members. Ensures regular communications are accurate and timely.

Required Qualifications
Bachelor's degree.

Minimum of two years' experience in HR.

Demonstrated critical thinking and problem-solving skills.

Attention to detail with strong verbal and written communication skills.

Ability to take initiative and successfully manage projects.

Contributes within a team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
Experience working in HR in a University setting.

Completion of UT Austin's HR Essentials series.

Experience submitting business processes in Workday.

Familiarity with Lucid and Smartsheet.

Salary Range
$50,000 + depending on qualifications

Working Conditions
May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity