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SCHOOL OF MEDICINE HR DIRECTOR
Req #: 229650
Department: SCHOOL OF MEDICINE
Job Location: Seattle - South Lake Union
Closing Info: Open Until Filled
Salary: $17,500 - $18,334 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Medicine has an outstanding opportunity for an HR Director to join their team.
The University of Washington's School of Medicine (SoM) HR Director is a strategic and visionary thinker that leads HR function across the SoM for a diverse community of 6,000 staff. The SoM includes the Dean's Office, 32 academic departments, and the UW Medicine Central Business Units. The ideal candidate will bring a strategic mindset, cultivate robust relationships, and leverage technology and analytics to develop data-driven insights that improve HR practice. The Director promotes strong and consistent HR practice across the SoM by participating in the selection and onboarding process for senior HR positions in the academic departments, communicating HR updates to all 60+ staff HR positions, and acting as a resource to all HR leaders within the SoM. The Director has delegated authority from the Dean to review, question, modify, and approve all staff involuntary terminations and layoffs; conduct all Loudermill hearings, and represent the SoM in labor contract negotiations. The Director has approval authority for compensation issues for high level SoM staff.
The Director directly oversees two teams of HR professionals: The Dean’s Office HR team and the Administrative Business Center HR/Payroll Shared Services team. The Dean’s Office HR team supports all HR functions for 900 staff in the SoM Dean’s Office and partners with the HR Director on SoM-wide communications and practices. The ABC HR/Payroll Shared Services team performs HR/payroll processing for 11 of the 32 SoM academic departments, representing 3,000 faculty and staff. The Director also oversees the SoM’s centralized recruiting and data reporting functions.
The Director partners with UW Medicine leadership on creating strategic policies and in identifying and responding to practice issues. The Director promotes the alignment and equity of HR policies across SoM academic departments and seeks to unify HR practice across UW Medicine where feasible. The position also serves as a resource bridge between the UW Medicine health system and the SoM Dean’s Office and academic departments.
This position is the SoM’s primary interface with leadership in UW Human Resources and the Integrated Service Center (ISC), the group that supports UW’s usage of Workday’s Human Capital Management module. The position advocates for the SoM’s interests with these and other campus groups as needed.
RESPONSIBILITIES
HR Strategic Planning, Policy, and Practice for the SoM and Areas that intersect with UW Medicine:
• Spearheads HR strategic planning for the SoM while contributing to broader SoM strategic initiatives.
• Designs, implements, educates on, and ensures adherence to HR policies and practices.
• Disseminates important HR news and updates across the SoM through leadership groups, HR meetings, and various communication channels, facilitating knowledge exchange among the SoM’s 60+ HR staff.
• Manages the SoM HR Buddy Program which connects new or less experienced HR staff with more experienced HR staff who can answer questions and share their experiences.
• Approves SoM staff compensation issues including but not limited to:
o New professional staff positions grade 11-14.
o Requests for salaries of $120,000 or more.
o Requests for increases of 15% or more.
o Temporary pay increases.
• Reviews all serious or complex employee relations issues. Conducts all Loudermill hearings. Reviews, questions, modifies, and approves all staff involuntary terminations and layoffs.
• Represents the SoM in contract negotiations and advises on affordability, feasibility, and implementation.
• Advises departments on reorganizations and staffing models.
• Cultivates an inclusive environment that supports diversity, equity, and inclusion; partners with the UW Medicine Office of Healthcare Equity; participates on the UW Medicine Bias Reporting Tool Committee; identifies and resolves inequities; and champions a diverse environment that welcomes all.
• Collaborates with UW HR and UW Medicine leadership to standardize HR practices, bridging gaps between the health system and the SoM.
• Collaborates with SoM IT Director to leverage technology to automate and streamline HR practices.
• Engages with leaders in UW HR and the ISC to champion SoM interests including advantageous implementation strategies and addressing systemic issues or feasibility concerns.
• Participates on SoM committees; represents the SoM on UW Medicine and UW committees.
Leadership:
• Participates in the selection and onboarding of key HR positions in the academic departments to build relationships and help standardize HR practice. Advises on HR job descriptions and staffing models.
• Partners with UW HR and UW Medicine HR in employee training and development.
• Directs and mentors the HR Business Partner who manages the Dean’s Office HR team (5 total FTE). This team provides the full suite of HR services to the 900 staff in the Dean’s Office.
• Directs and mentors the HR Manager over the ABC HR/Payroll Shared Services team (6 total FTE). This team processes HR transactions and advises 11 of the 32 SoM academic departments, totaling 3,000 faculty and staff.
• Directs and mentors the SoM Recruiter and SoM HR Analyst. The SoM Recruiter drives improvements in recruitment practices across the SoM; the SoM HR analyst provides HR data analytics and promotes data integrity across the SoM.
• Matrixed supervision of the web computing specialist who supports the SharePoint ticketing website used for Workday processes and requesting Dean’s Office compensation review.
Special Projects and Other Duties as Assigned:
• Chairs and/or serves on SoM, UW Medicine, and UW committees and workgroups.
MINIMUM REQUIREMENTS
This leadership position demands expansive expertise in human resources and a proven track record in cultivating robust relationships. The position requires proficiency in organizational management, adept problem-solving abilities, and strong communication and project management skills.
In addition:
• Education: master’s degree in social sciences, business administration, healthcare administration, or a related field. Equivalent experience may substitute for degree requirement.
• Extensive Experience: A substantial background spanning 5 or more years in HR administration and organizational development.
• Comprehensive HR Knowledge: Direct, in-depth familiarity with critical HR functions encompassing workforce planning, recruitment, compensation, risk management, employee relations, performance management, conflict resolution, training & development, and relevant regulatory frameworks.
• Equity, Diversity, and Inclusion: Proven experience in driving equity, diversity, and inclusion initiatives within the workplace.
• Exceptional Problem Resolution: Demonstrated proficiency in adeptly addressing intricate and sensitive administrative and personnel issues. Effective communication of policy interpretations and decisions, and ability to act as a skilled mediator.
• Demanding Environments: A demonstrated ability to function optimally in a fast-paced setting, adeptly managing multiple demands and stakeholders. The capacity to independently prioritize tasks, meet deadlines, and steering projects to successful conclusions.
• Analytical and Data-Driven: Demonstrated strategic application of HR data to develop and implement data-driven policies and practices.
• Strong Interpersonal Acumen: Exceptional interpersonal skills, pivotal for fostering impactful relationships across the organization.
DESIRED QUALIFICATIONS
• Professional Certifications: Possession of HR certifications (e.g., SHRM-SC, SHRM-CP, HRCI-PHR) or equivalent UW HR training.
• Regulatory Proficiency: Knowledgeable of federal and Washington state policies and labor laws.
• Human Resources Management (HRM): Experience in partnering with IT to leverage technology to connect HR work with business systems to automate and integrate HR processes.
• HR Experience in Higher Education, Healthcare, and/or Academic Institutions: Previous experience in academic institutions, healthcare, or related fields. Familiarity with UW policies and systems, including proficiency in Workday.
WORKING CONDITIONS
This is a full-time position with responsibilities which often requires work in excess of forty hours and outside the normal business day.
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(281) 265-2473
