Administrative Assistant I, School of Arts and Sciences job in Lawton

Administrative Assistant I, School of Arts and Sciences

Classified

Lawton, OK • ID:
C1270A
• Full-Time/Regular

Job Description:

Oversees the administrative aspects of an office (or department) by performing complex secretarial and administrative duties, responsible for relieving an administrative official of operational details, and assuring efficient office operation, organizing and managing events.

Job Duties as an Administrative Assistant I to School of Arts and Sciences.

· Maintains daily operations of the office which may include supervising support staff and students and conducting necessary office training.

· Communicates and assists students, faculty and administrators on University policy matters.

· Gathers information and prepares various reports, correspondence, and memorandums; researches and resolves issues.

· Supports organizing and publicizing annual events within the School of School of Arts and Sciences for the Lawton, Duncan, and Claremore campuses and their communities.

· Develops relationships with vendors and expedites development of contracts.

· Prepares special or confidential reports and assists with projects or surveys.

· Assumes responsibility for office processes and oversees projects through to completion.

· Maintains files and appointment and event calendars.

· Greets and screens visitors and phone calls; relays messages, responds or takes necessary action or refers to appropriate person for resolution.

SUPERVISION:

Reports to the Dean of the School of Graduate and Professional Studies and Acting Dean to the School of Arts and Sciences.

MINIMUM QUALIFICATIONS:

1. Graduate of a standard high school or equivalent.

2. Ability to coordinate and manage complex processes.

3. Ability to type fifty (50) words per minute.

4. Proficiency in the use of Microsoft PowerPoint, Excel, Word, Access Database, Adobe Acrobat PDF accessibility software or equivalent.

5. Thorough knowledge of spelling, punctuation and grammar.

6. Strong interpersonal skills

7. Superior customer service skills

8. Demonstrated ability to work in web-based computer programs such as Banner and information scanning systems and to improve efficiency within an office environment using such technologies.

9. Ability to handle multiple tasks in a variety of areas.

PREFERRED QUALIFICATIONS:

1. 3-5 years of experience relative to administrative and/or project management and/or training programs.

2. Demonstrated ability to work in web-based computer programs such as Banner and information scanning systems and to improve efficiency within an office environment using such technologies.

PHYSICAL REQUIREMENTS:

Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position; ability to reach including extending the arms and hands; ability to stand for short or extended periods of time; ability to engage in repetitive motions including finger dexterity; ability to speak, hear and see; ability to crouch, climb and walk stairs.

SALARY:

Commensurate with education and work experience.

PHYSICAL REQUIREMENTS:

Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position; ability to reach including extending the arms and hands; ability to stand for short or extended periods of time; ability to engage in repetitive motions including finger dexterity; ability to speak, hear and see; ability to crouch, climb and walk stairs.

BENEFITS:

Cameron University offers a wide variety of comprehensive programs to benefit our employees. We are proud to offer such benefits as paid medical coverage for our employees, ample time off opportunities and employee tuition waiver programs. To view all benefits available to employees, visit: https://www.cameron.edu/hr/staff-benefits-summary.

INSTITUTION:

Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Masters-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Federal Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.

DEADLINE:

Applications will be accepted until the position is filled.

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