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Development Assistant II (Substitute) job in Mission Viejo

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California (CA), Mission Viejo
Employer:  South Orange County Community College District
Job Ref:  644984245
Country:  United States
City:  Mission Viejo
State:  California (CA)
The District's goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society.
This position is a short-term, temporary, Non-Bargaining Unit assignment, not to exceed 160 days. The assignment is on an as needed basis, and may be shortened or extended.
This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Those qualified applicants who are selected, will be contacted by Human Resources for an interview. Please do not call the Human Resources Office regarding the status of your application.

Under direction from the Executive Director of a College Foundation, provides technical support and serves as a member of the development/fund raising team; responsible for the management and integrity of fundraising and constituent data; participates in the development of and implements strategies to build an online community using database and social networking internet tools; carries out strategies to enhance the value and use of the information for all development programs and to increase giving from constituents through print, online, and traditional channels; assists in coordinating and implementing special events and other Foundation related activities; and performs general administrative, secretarial, and clerical assistance duties in support of assigned program area and staff.

Distinguishing Characteristics:
This is the journey level class within the Development Assistant series performing a full range of administrative and technical duties in support of a College Foundation. Employees at this level are distinguished from the Development Assistant I level by the performance of the full range of duties as assigned, working independently, applying well developed general and specific program area knowledge, and exercising judgment and initiative. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Development Assistant II incumbents serve as development team members and provide the full range of user support services. This class is distinguished from the Development Associate class in that the latter is considered the technical expert level with significant expertise in donor database management. Incumbents in the Development Associate position must be able to perform duties with minimal direction, demonstrate leadership in managing and maintaining the database, and work collaboratively with other team members to fulfill the goals and mission of the Foundation. The Development Associate is a highly technical position requiring an individual with a strong knowledge of internet community building and social network marketing.

Representative Duties:
The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Duties and Responsibilities for details.

Knowledge of:
Database structures.
Donor and fundraising database management at a working level.
Application of online social networking and marketing tools.
Principles and techniques of training and communicating with non-technical users.
Principles and techniques used in building and maintaining public relations.
Basic fundraising principles, techniques and ethics.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of business letter writing, report writing, and electronic communication.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices, and procedures of basic fiscal, statistical, and administrative record keeping.
Basic mathematical concepts.
Basic accounting procedures using in handling cash and reconciling accounts.
English usage, grammar, spelling, punctuation, and vocabulary.

Ability to:
Understand the organization and operation of the College Foundation as necessary to assume assigned responsibilities.
Maintain the integrity of a complex database.
Generate and manage effective development reports.
Research, compile, analyze and interpret data.
Work independently in the absence of supervision.
Work independently or in a team environment while working on multiple priorities.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Represent the Foundation in a professional manner; respond to requests and inquiries; effectively present information in person or on the telephone.
Enter data at a speed necessary for successful job performance.
Implement and maintain filing systems.
Plan and organize work to meet schedules and changing deadlines.
Adapt to changing technologies and learn functionality of new equipment and systems.
Use correct English grammar, spelling, punctuation, and vocabulary.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone, electronically, or in person.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Equivalent to two years of college level coursework in business administration, communications, public relations, or a related field.

Two years of increasingly responsible administrative experience working with a complex database; experience with Raiser's Edge and Net Community preferred.

License or Certificate:
Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed indoors at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting and travel to different locations to attend meetings or events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including extensive use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:
Payroll requires that you present your original Social Security Card for IRS purposes. This requirement is in no way connected to completion of the I-9 form for employment eligibility purposes.

Contingent/conditional job offer: Any NBU job offer that is received is contingent upon successful completion of the Human Resources pre-employment process, as well as approval by the Vice Chancellor of Human Resources or Board approval. The Human Resources hiring process may include, but is not limited to, successful completion of Live Scan fingerprinting, background checks, reference checks, TB testing, as well as completion of new hire paperwork. It is the employee's responsibility to incur the cost of any testing required for the position, and there will be no reimbursement for this expense. Failure to successfully complete any portion of the hiring process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment paperwork may result in withdrawal of any conditional job offer or termination of employment.

NBU at-will employment: After successful completion of the requirements of Section A, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at anytime. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

Single worksite restriction: NBU employees are limited to working in a single position in one department/site. Interpreters and models are exceptions to single site employment.

Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.

160 day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. It is the employee's responsibility to monitor and track the amount of days that they work to ensure they do not exceed the 160 day limit. It is the employee's responsibility to notify their supervisor and Human Resources immediately if they are approaching the 160 day limit. NBU positions are not part of the Classified service and that by working less than 160 days of a college year, NBU employees are not entitled to any employment.

Substitutes: Substitutes may work for a permanent Classified employee who is on leave, or a vacant Classified permanent position. Substitutes in a vacant Classified position may work a maximum of 90 working days in the position during the recruitment process. NBU employees who substitute for Classified positions may not necessarily meet the minimum qualifications for the position and may, or may not, assume all of the job duties and responsibilities of the position. By substituting for a vacant Classified position, there is no guarantee that the substitute will be selected to interview for the vacant permanent position if posted, or selected for the position if interviewed. Substituting for a Classified position also does not entitle a NBU employee to any future consideration for the same or other positions. Substitutes must complete the online application process during the specified time frame to apply for any permanent Classified position at

Rate of Pay: NBU employees must inquire with their supervisor as to the rate of pay that they will receive. They must have agreed to the rate, prior to accepting and beginning any current or future NBU assignment. Questions regarding rate of pay must be directed to their supervisor. NBU employees are paid according to departmental budgets, the skill set/level of expertise required for the assignment as determined by the supervisor/department/division, and various other factors, not longevity.

Classified substitutes will be paid at the first step of the Classified Salary Schedule range of the position that they are substituting for. Exceptions may be paid for previous Classified employees.
Holidays/Jury Duty: NBU employees are not paid for holidays or other time not worked (i.e. Jury Duty).

California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 will be sent to all new hires after the new hire paperwork session. Overtime: Time and one-half is paid for all hours worked over 40 in one week, per FLSA guidelines. Shift pay does not apply to NBU employees.

Retirement information: NBU employees may not work more than 960 hours from June 15th - June 14th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. The exception to this requirement is that if a NBU employee is currently contributing to PERS from another agency, they will be required to contribute to CalPERS while employed at SOCCCD . Once an employee joins CalPERS, all future assignments will also have CalPERS deducted. It is the employee's responsibility to inform their supervisor of their CalPERS status for current and future assignments.

Administrative termination: NBU employees who have not worked in a six month period will be administratively terminated due to inactivity. In order to be rehired, the employee must recomplete the hiring process.

Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at or Paper copies are available in Human Resources upon request.

Mandated reporter: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Mandated reporters include faculty, district leadership staff, and classified staff, including Non-Bargaining Unit ( NBU ) employees.

Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities
Perform a full range of administrative and technical duties in support of a College Foundation including managing the Raiser's Edge fundraising and donor database; implement policies and procedures to assure the accuracy and quality of constituent information; continually work towards improving the quality of and use of information provided by the database; regularly review and cleanse data to ensure integrity.

Duties and Responsibilities
Develop an understanding and maintain current knowledge of Development programs and support them with electronic systems; develop and implement approved strategies and plans for the maintenance, use, and development of the database.

Duties and Responsibilities
Input information accurately and in a timely manner; process, reconcile, and transmit donations and pledges; establish and maintain donor acknowledgement services for timely reporting of gifts and to maintain strong donor relations; build and run queries, analysis reports, exports, mailing lists, and other items needed by team members; provide regular and ad hoc reports to Executive Director and other staff members to analyze and assess program results.

Duties and Responsibilities
Using internet tools, develop and maintain online presence; research appropriate social networking and marketing opportunities; implement approved programs to cultivate and build constituent relations and enhance online giving.

Duties and Responsibilities
Participate in a variety of fundraising activities; assist with the organization and execution of special events; prepare invitations, letters, and other materials appropriate to the event; provide assistance at events; perform follow-up activities, which may include entering and tracking donations and gifts, sending acknowledgement letters, and documenting procedures.

Duties and Responsibilities
Maintain current knowledge of product issues, software improvements, and best practices; in collaboration with District Information Technology and/or the software vendor assist with system upgrades and implementation of new functionality.

Duties and Responsibilities
Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for College Foundation staff; process conference reimbursement and other requests.

Duties and Responsibilities
Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures.

Duties and Responsibilities
Answer telephones and respond to questions and requests for information; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.

Duties and Responsibilities
Utilize various computer applications and software packages; maintain and generate reports from a database or network system.

Duties and Responsibilities
Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.

Duties and Responsibilities
Perform related duties as required.

Documents Needed for Applying
Required Documents
Optional Documents
  1. Resume / CV
  2. Cover Letter
  3. Other Doc

Supplemental Questions

Required fields are indicated with an asterisk (*).

ref: (644984245)
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