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Senior Contracts Specialist job in Seattle

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Washington (WA), Seattle
Employer:  Sound Transit
Job Ref:  18-01370
Country:  United States
City:  Seattle
State:  Washington (WA)
Zip Code:  98104

Sound Transit
Senior Contracts Specialist
Job #18-01370

SALARY: $74,030.00 - $92,537.00 Annually

CLOSING DATE: 4/29/18, 11:00 PM

Under general direction, performs the full range of senior professional and technical duties involved in the preparation, finalization, analysis, and administration of construction (including alternative public works), architect-engineering and other agreements and contracts in area of assignment for the Agency; leads or assists Agency departments and project managers in selection of procurement methods and strategies; performs specification reviews, prepares, issues, and awards contracts for the Agency in accordance with policies, procedures and in compliance with all state, federal and local regulations and laws; leads or assists Agency departments and project managers in the preparation and administration of solicitations of a complex nature and associated contracts; responds to questions and issues and provides technical expertise and assistance related to associated agreements and contracts; performs contract administration and close-out. Serves as subject matter expert for assigned programs which may be complex and controversial. The position is responsible for cradle-to-grave procurement and contract work, depending on the complexity and risks associated with the contract or agreement.

This job posting may be used to fill multiple positions.

Essential Functions
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Reviews requests for the procurement of construction, architectural and engineering services, and other procurements as assigned; analyzes the requirement and determines method of procurement; reviews justifications for sole source and prepares documentation; determines applicability of requirements including, but not limited to public work requirements such as prevailing wage and bonding requirements; suggests alternative public work contracting methods in compliance with state law such as GC/CM and Design-Build.
• Collaborates with project managers to define procurement requirements including proposed scope of work/specifications, evaluation criteria, pricing schedule, milestone dates, budgeted contract amount, type of procurement process, subcontracting opportunities and requirements, term of contract, drawings and reference documents, and selection of evaluation committee members; coordinates with project managers to complete and issue solicitation documents; assists with developing statements of work, schedules, work orders, and other contract requirements; and ensures proper contractual guidelines and policy procedures are followed in the procurement process.
• Researches, prepares and issues solicitation and contract documents in accordance with Agency policies and procedures, federal and state laws, and Federal Transit Administration (FTA) contracting regulations incorporating provisions such as cost accounting standards, and in compliance with socioeconomic programs such as DBE, small business, and sustainability.
• Organizes, coordinates, and performs the bid opening process and the proposal evaluation process to select firms in the competitive range; assists project managers in evaluating bids and proposals and conducting interviews with top ranked firms to select finalists; and assists project managers in selecting firms for contract award.
• Analyzes bids for responsiveness/responsibility and proposals for conformance with the solicitation; and performs cost or price analysis, including review of cost breakdowns to determine reasonableness.
• Assists project managers in developing negotiation strategies; assists with or conducts negotiations with selected firms; provides support to project managers during the formal Committee and Board approval process; conducts debriefing sessions for unsuccessful proposers; and debriefs vendors and prepares initial agency position on protests from unsuccessful bidders/proposers.

• Administers assigned contracts in accordance with contractual terms and conditions, Agency's internal policies and resolutions, Federal Transit Administration's (FTA) Circular, and applicable state and federal laws; administers assigned contracts to ensure compliance with contractual requirements including deliverables, schedule, quality, cost, notices, insurance, etc.; identifies issues of non-compliance and recommends remedial actions; interprets contractual provisions and provides guidance to project team members; investigates and resolves contractual issues relative to assigned contracts; reviews and processes invoices for payment consistent with contractual requirements and Agency's policies and procedures; reviews and processes change orders (CO) consistent with contractual requirements, Agency's policies and procedures, and applicable federal requirements.
• Negotiates contract modifications and change orders.
• Participates, coordinates, or supports departments in invoice payment to ensure timely payment to vendors; monitors for the payment of prevailing wages and compliance with certified payroll requirements; performs contract administration and contract close out functions in accordance with contractual requirements and state law, as applicable; assists project team members relative to acceptance of work performed, final payment, and delivery of all final products and materials, including warranties, manuals, and as-built drawings; and participates in dispute resolution and claims settlement.

• Develops, reviews and edits boilerplate documents such as solicitations, contracts, letters, forms and manuals for inaccuracies and inconsistencies; researches cited references to RCW, WAC, or CFR to ensure references are current; and revises and writes sections of boilerplates to reflect Agency changes in procurement and contracting approach.
• Trains, mentors and supports junior level contracts staff as assigned; works closely with them to develop their skills in research, writing, document preparation, and quality documents; acts as a "sounding board" to their questions and suggest sources they may research to develop their strategies and resolution of issues; provides procurement training to Agency project managers and managers; and provides training on FTA requirements to staff & project managers.
• Provides support to the division on matters as directed; serves as staff on a variety of committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively.
• Develop and implement procedures for new or existing contracting program or project areas, analyze contracting policies and procedures to determine their effectiveness in meeting our mission, organizational objectives and statutory requirements.
• Leads or coordinates department or interagency staff in planning, design, development and implementation of Rapid Process Improvement projects.
• Serves as team lead on major projects. Overseeing and providing assistance to staff on technical problems, making team assignments, and reviewing work; serve as subject matter experts.
• Lead or supervise staff on assigned planning project/program. More complex assignments will generally be under the direction of a Senior, D&C, assigned to the project as a mentor and lead.
• Performs the more complex and technically difficult work.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

Minimum Qualifications
Education and Experience:
Bachelors Degree in business administration, public administration, contract management, construction management, or closely related field and five years of experience in construction, architecture-engineer (A&E) contracting or procurement services that includes the full range of contract administration or project management, preferably in a construction/transportation related environment; OR an equivalent combination of education and experience.

Required Licenses or Certifications:
• CPPB or other equivalent procurement certification within 12 months of hire.
• Successful completion of ST Safety class within 3 months

Required Knowledge of:
• Industry principles and practices in Architecture & Engineering (A&E), Construction Including alternative public works.
• Public procurement systems and processes.
• Principles and practices of contract administration in the public sector.
• Contracting laws, regulations, and best practices.
• Contract cost and price analysis principles and practices.
• Contract administration principles including those related to scope, schedule, and payments. State and federal contracting requirements including Federal Transit Administration and Federal Highway Administration requirements.
• Principles and practices used on complex contractual actions.
• Mediation and negotiation principles and practices.
• Procurement means and methods including alternatives to low-bid procurements.
• Project management techniques and principles.
• Principles of business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
• Principles of customer service.

Required Skill in:
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Performing a full range of duties involved in participating in the services and activities of the procurement process within the Procurement and Contracts Division.
• Preparing complex contracts, agreements, and management reports.
• Negotiating and identifying solutions that balance the Agency's interests and those of the negotiating partner(s), within financial capacity and other constraints.
• Interpreting and applying federal, state, and local policies, laws, and regulations.
• Contract management and oversight.
• Responding to inquiries and in effective oral and written communication.
• Applying project management techniques and principles.
• Strong written and oral communication skills.
• Public speaking.

Physical Demands/Work Environment
• Majority of work is performed in a standard office environment or field office
• Ability to make site visits.
• Subject to standing, walking, bending, reaching, stooping, climbing stairs/ladders and lifting of objects up to 25 pounds.
• Ability to wear and operate safety gear when on construction site.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

Apply online:

We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.

All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.

Job Category:  Government
Position type:  Full-Time
Company Name:  Sound Transit
ref: (18-01370)
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