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Position Summary
Provide support to the McNair, Student Support Services, Educated Talent Search, and Upward Bound grants. Oversee reconciling, assisting in paying for expenditures, student data, student applications, managing the database, ordering supplies, assisting with new employee onboarding procedures, pulling and organizing the budget reports each month and overseeing the calendars for the grants. Submit Annual Performance Reviews (APR) data to the federal government. Manage front desk operations and staffing, along with overseeing the TRIO Marketing team. Coordinate departmental personnel searches and interviewing logistics and process for new employees. Develop and implement policies that tie into making sure the financial management system is operates efficiently.
Essential Duties, Tasks and Responsibilities
• Serve as department liaison. Respond to emails, filter phone calls, mail, to the TRIO Programs. Resolve day-to-day issues.
• Monitor Budget Expenditures for the department. Reconcile expenses, creates requisitions, submits invoices for payment, and departmental order supplies.
• Oversee financial management systems; making sure the flow of purchase requests, submitting any orders, and completion of support documents is up to date in departmental R-drive.
• Oversee Student Employees and coordinate new administrative personnel searches: assist and schedule interviews, employee onboarding for the various TRIO Programs.
• Assist with administrative Staff Calendars for student appointments, Manage TRIO Program Directors schedule for programming.
• TRIO reporting: Manage the Blumen Database, Processing, inputting, and organizing Student Applications.
• Process annual Performance Review (APR): researching and gathering needed date for submission of the APR to the federal government.
• Assist with updating developing procedures to help processes run smoothly in the office.
• Engage with ITS to order computer/phone for staff. Printer breaking, phones not connecting, working with Campus Operations and ITS on technical issues, and any issues with the Database.
• Update and implement forms. Current project: converting to an electronic System for storing and managing expenses through the R-drive, as well as creating a travel request/expense form, prior to travel date.
Essential Competencies
• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Knowledge of basic mathematical and basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment and effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
• Ability to query, run reports and modify data in financial systems
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence
• Ability to effectively utilize audio/visual equipment
Minimum Qualifications
Experience
• One-year related experience required
Education
• High school diploma or GED required
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by April 10, 2024.
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.
To Apply
For a complete job description & to apply for this position visit https://www.schooljobs.com/careers/bgsu or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:
• Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
• Generous paid time off: Vacation, holidays, sick days and more.
• Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
• Tuition fee waivers: For eligible employees, spouses and dependent children.
• Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
• Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
• Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.
Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.
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(281) 265-2473
